PHASE
1
Pre-Listing Preparation
- Seller & entity verification
- Collect property docs & financials
- Review title, tax bills, zoning
- Business docs: P&L, tax returns, licenses
PHASE
2
Offer & Contract
- Letter of Intent (LOI) drafted & signed
- Purchase & Sale Agreement executed
- EMD deposited into escrow
- All deadlines calendared
PHASE
3
Due Diligence 30–60 Days
- Physical & environmental inspections
- Financial & legal review
- Zoning & permit compliance confirmed
- Lease review (tenant properties)
- Buyer acceptance or objection documented
PHASE
4
Financing & Appraisal
- Proof of funds / lender pre-approval
- Appraisal ordered & completed
- Loan commitment letter received
- Lender conditions satisfied
PHASE
5
Pre-Closing Prep
- All disclosures delivered & signed
- Bulk Sale Notice published (if biz sale)
- CDTFA tax clearance obtained
- Closing docs prepared & reviewed
PHASE
6
Closing & Recordation
- Funds wired to escrow
- All parties sign closing docs
- Grant Deed recorded
- Keys, access codes & utilities transferred
PHASE
7
Post-Close & File Mgmt.
- Full transaction file archived (DRE 3–7 yrs)
- Closing packages sent to buyer & seller
- CRM updated; follow-up sequence started
- Lessons learned noted for next deal
Every transaction I manage follows this exact process — so nothing falls through the cracks.